Top 10 Estimating Software

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In any business, but especially in construction, renovation, or design, accurate estimates are crucial.

They help you determine project feasibility, set competitive prices, and avoid financial headaches down the line.

This is where estimating software comes in – a powerful tool that can save you time, money, and stress.

Top 10 Estimating Software

the top 10 estimating software options.

1. PlanSwift (** A popular choice known for its user-friendly interface and efficient takeoff functionalities. PlanSwift excels at quantity takeoffs, which involve calculating materials needed for a project. It integrates seamlessly with various CAD (Computer-Aided Design) programs and offers features like real-time collaboration and cost estimating. PlanSwift caters well to both small and large contractors.

2. Procore (** This comprehensive construction management platform offers estimating as one of its many features. Procore shines in its ability to connect all aspects of a project, from estimating and bidding to scheduling and communication. It’s a powerful solution for larger construction companies that require a centralized platform for project management.

3. Buildxact (** Known for its ease of use and excellent customer support, Buildxact is a great option for residential contractors and remodelers. It streamlines the estimating process with features like digital takeoff tools, pre-built cost databases, and proposal generation. Buildxact helps ensure your residential estimates are accurate and efficient.

4. Clear Estimates (** This user-friendly software is a great fit for smaller contractors or those new to estimating software. Clear Estimates offers a simple interface for creating professional estimates and proposals. It includes features like customizable templates, cloud storage, and integration with popular accounting software.

5. HCSS HeavyBid (** A well-established solution in the construction industry, HeavyBid caters to a wide range of projects. It boasts robust takeoff and estimating features, along with project management tools and bid preparation functionalities. HeavyBid is a powerful option for mid-sized to large contractors seeking a comprehensive estimating and project management solution.

6. Knowify (** This cloud-based software focuses on simplifying the estimating process for contractors of all sizes. Knowify offers features like takeoff tools, real-time collaboration, and integration with popular project management platforms. It’s a good option for contractors who value ease of use and cloud accessibility.

7. STACK (** This user-friendly software is known for its speed and accuracy in generating estimates. STACK boasts features like drag-and-drop takeoff, real-time collaboration, and integration with various construction apps. It’s a good choice for contractors who prioritize efficiency and getting estimates done quickly.

8. Sage Estimating (** Part of the Sage Business Cloud suite, Sage Estimating offers a robust solution for construction companies. It features powerful takeoff tools, cost databases, and reporting capabilities. Sage Estimating integrates seamlessly with other Sage products, making it ideal for companies already using the Sage ecosystem.

9. BuilderTrend (** This all-in-one construction management platform includes estimating as one of its core features. BuilderTrend offers features like takeoff tools, cost estimating, and proposal generation. It’s a good option for contractors who want a centralized platform for all their project management needs, including estimating.

10. Estimator360 (** A relative newcomer but gaining traction, Estimator360 offers a cloud-based estimating solution with a focus on mobile accessibility. It features takeoff tools, cost databases, and reporting capabilities, all accessible through a user-friendly mobile app. Estimator360 is a good option for contractors who value mobility and working on the go.

Choosing the Right Estimating Software

The best estimating software for you depends on your specific needs and preferences. Consider these factors when making your decision:

  • Project Type: Do you specialize in residential, commercial, or specialty construction? Different software options cater better to specific project types.
  • Company Size: Are you a small contractor or a large enterprise? Some software caters better to the needs of larger companies with complex projects.
  • Budget: Estimating software can range in price from affordable to premium. Determine your budget and choose a solution that fits your financial constraints.
  • Ease of Use: Consider your team’s technical expertise. Some software is more user-friendly than others.
  • Features: Consider the specific features you need, such as takeoff tools, cost databases, integration with other software, reporting capabilities, and mobile accessibility.
  • Customer Support: Reliable customer support is crucial for troubleshooting and getting the most out of your software.

Additional Considerations:

  • Free Trials: Many estimating software options offer free trials, allowing you to test-drive the software before committing.
  • Scalability: Consider your future growth plans. Will the software be able to scale with your business needs?
  • Security: Ensure the software has robust security features to protect your confidential project data.

Beyond the Top 10

The estimating software landscape is vast, with numerous other options available. Here are some additional options to consider, depending on your specific needs:

  • For Specialty Contractors: Several software solutions cater to specific trades, such as electrical, plumbing, or HVAC. Research options tailored to your specialty for a more customized experience.
  • Open-Source Software: Free and open-source estimating software exists, but it might require more technical expertise to set up and use.
  • Excel Spreadsheets: While not ideal for complex projects, some smaller businesses might find basic estimating using Excel spreadsheets sufficient. However, this approach can be time-consuming and error-prone.

Benefits of Using Estimating Software

Investing in estimating software offers numerous benefits for your business:

  • Increased Accuracy: Software automates calculations and reduces the risk of human error, leading to more accurate estimates.
  • Improved Efficiency: Software streamlines the estimating process, saving you time and effort.
  • Enhanced Professionalism: Software helps you create professional-looking estimates and proposals, impressing potential clients.
  • Better Communication: Software can facilitate communication and collaboration with clients and team members during the estimating process.
  • Informed Decision-Making: Accurate estimates empower you to make informed decisions about project feasibility and pricing.
  • Data-Driven Insights: Software can track historical data, helping you refine your estimating process over time.

Advanced Features to Consider:

While core features like takeoff tools and cost databases are essential, some estimating software offers even more advanced functionalities that can significantly enhance your workflow. Here are a few to consider:

  • Integration with Project Management Platforms: This allows seamless data flow between estimating, scheduling, and other project management aspects, improving overall project visibility and control.
  • Change Order Management: Track and manage changes to the project scope and their impact on cost estimates. This helps maintain project budget accuracy and avoid surprises down the line.
  • Real-Time Collaboration: Collaborate with team members and clients on estimates in real-time, fostering better communication and faster decision-making.
  • Reporting and Analytics: Generate insightful reports that analyze historical data, identify cost trends, and help you refine your estimating process for future projects.
  • Mobile Accessibility: Access and manage estimates on the go using a mobile app, ideal for contractors who work remotely or visit project sites frequently.

Industry-Specific Considerations:

The ideal estimating software might differ slightly depending on your industry specialization:

  • Residential Contractors: Look for software with features like built-in cost databases for common residential materials and finishes, pre-built templates for frequently used project types (e.g., kitchens, bathrooms), and integration with popular residential design software.
  • Commercial Contractors: Consider software with robust takeoff capabilities for complex projects, integration with construction management platforms for large-scale projects, and features like bid leveling and cost control tools.
  • Specialty Contractors: Explore software tailored to your specific trade, offering industry-specific cost databases, material takeoff tools optimized for your work, and integration with relevant industry software (e.g., electrical design software for electricians).

The Importance of User Training and Support:

Getting the most out of your estimating software requires proper user training. Many vendors offer training resources, tutorials, and workshops to help your team learn the software effectively.

Additionally, reliable customer support is crucial for troubleshooting any issues that may arise. Look for software vendors with responsive and knowledgeable support teams.

Making the Switch to Estimating Software

Transitioning to estimating software can be a smooth process with proper planning. Here are some tips to ensure a successful switch:

  • Data Migration: If you’re currently using spreadsheets or another system for estimates, explore options for data migration to your new software. This can save time and ensure a smooth transition.
  • User Training: Invest in user training to ensure your team understands the software’s functionalities and can utilize it effectively.
  • Customization: Many estimating software programs offer customization options. Tailor the software to your specific workflow and preferences for optimal efficiency.
  • Start Small: If you’re new to estimating software, start with smaller projects to get comfortable with the system before tackling more complex work.

By following these tips and carefully considering your needs, you can leverage estimating software to streamline your project budgeting process, improve efficiency, and achieve greater success in your construction, renovation, or design endeavors.

Beyond Estimating: Additional Software Integration

Estimating software can be even more powerful when integrated with other construction management software solutions. Here are some key integrations to consider:

  • Accounting Software: Seamless integration with accounting software allows you to effortlessly transfer estimated costs into project budgets and track actual expenses, streamlining financial management.
  • Project Management Platforms: Integration with project management platforms creates a central hub for all project information, including estimates, schedules, tasks, communication, and documents, fostering improved collaboration and project visibility.
  • Customer Relationship Management (CRM) Software: Integrate your estimating software with CRM software to manage client relationships, generate proposals based on estimates, and track project leads and conversions.
  • Building Information Modeling (BIM) Software: For projects utilizing BIM (3D modeling), integration allows for more precise takeoff of materials directly from the BIM model, leading to highly accurate estimates.

The Future of Estimating Software

The estimating software landscape is constantly evolving, with exciting trends emerging:

  • Artificial Intelligence (AI) and Machine Learning: AI can assist with automated takeoff processes, analyze historical data for cost trends, and even suggest pricing strategies based on market conditions.
  • Cloud-Based Solutions: Cloud-based estimating software offers anytime, anywhere access and facilitates real-time collaboration, making it ideal for geographically dispersed teams.
  • Virtual Reality (VR) Integration: VR technology is being explored for visualizing project plans and performing virtual takeoffs, potentially enhancing estimating accuracy and efficiency.

By staying informed about these trends, you can leverage the latest advancements in estimating software to gain a competitive edge in your construction or design business.


Choosing the right estimating software is an investment in your business’s future. By carefully evaluating your needs, exploring the available features, and considering the long-term benefits, you can empower your team to create accurate and efficient estimates, ultimately leading to better project outcomes and a thriving business.